---
title: "8x8 Work for Outlook: Managing Meetings"
slug: "8x8-work-for-outlook-managing-meetings"
updated: 2026-05-17T16:38:23Z
published: 2026-05-21T21:25:00Z
canonical: "help.8x8.com/8x8-work-for-outlook-managing-meetings"
stale: true
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.8x8.com/llms.txt
> Use this file to discover all available pages before exploring further.

# 8x8 Work for Outlook: Managing Meetings

## Objective

Create, view, and change meetings from within Microsoft Outlook.

## Applies To

- 8x8 Work for Outlook
- 8x8 Meetings
- Microsoft Outlook for Windows

## Procedure

> [!NOTE]
> ***Note:***
> 
> *The application referred to on this page is for use on Windows devices only. MacOS users with Microsoft Office 365 can use the* [*8x8 Work for Office 365: Meetings Add-in for Outlook 365*](/support/docs/8x8-work-for-office-365-meetings-add-in-for-outlook-365)*.* Follow the instructions below to create, view, edit, join, or cancel 8x8 meetings from Microsoft Outlook using the 8x8 Work for Outlook plugin. These steps apply only to meetings created in Microsoft Outlook.

### Create Meetings

1. Select the **Calendar** tab in Microsoft Outlook.
2. In the calendar, right-click the day you want your meeting to take place.
3. Click **Add 8x8 Meeting**. New 8x8 meeting information will be automatically added to your Outlook Meeting. The **Add 8x8 Meeting** icon will change to **Join 8x8 Meeting** when add a meeting or re-open a saved meeting. ![clipboard_e29c997dd633a22d5cc400dfbc0d88514.png](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/3175(1))
4. Complete other Outlook meeting details such as title, time, duration, and participants.
5. Click **Send** to save the meeting and send your invitations. ![clipboard_e1e4d10829eee76d09906af7f32888911.png](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/3174(1))

### Edit Meetings

1. Go to the **Calendar** tab within Microsoft Outlook.
2. In the calendar, double-click the desired meeting.
3. In the popup meeting window, you can configure meeting settings, edit meeting details, remove or invite participants, and reschedule. Your 8x8 meeting information will not change.
4. Click **Send Update** to notify invited participants of any changes.

### Join Meetings

1. Go to the **Calendar** tab in Microsoft Outlook.
2. Double-click the desired meeting.
3. In the Outlook meeting window, ctrl+click the **Join the meeting** URL to start the meeting in either **8x8 Work for Desktop** or **8x8 Meet** (web browser), depending on the option you typically use.
  - To use phone audio, ctrl+click **Meeting dial-in numbers** to see a list of domestic and international dial-in phone numbers that have been assigned to the meeting. To dial in, call the desired number and enter the Meeting ID as needed.
  - When using a phone for audio instead of your PC, ctrl+click **join without audio** to join the meeting without using your PC for meeting audio.
  - From email on a mobile device, either tap **Join the meeting** or tap the dial-in phone number to join via mobile audio without entering your Meeting ID.

> [!NOTE]
> **Note:**
> 
> Hosts and participants joining via 8x8 Work, and participants dialing in to the meeting, can join using the Meeting ID. If you are given the Host ID by the organizer but were not listed as a host for the meeting, you must use the Host ID to exercise your host rights during the meeting.

### Cancel Meetings

1. Go to the **Calendar** tab of Microsoft Outlook.
2. In the calendar, right-click the day you want your meeting to take place.
3. Click **Cancel Meeting**.
4. Click **Send Cancelation** to notify participants that the meeting is canceled.

The following are not available in the Outlook plug-in:

- The ability to start an instant meeting without scheduling.
- The ability to view a list of your upcoming 8x8 Work meetings from the **8x8** menu.
- Compatibility with macOS.

## Download

- [Download 8x8 Work for Outlook](/support/docs/download-8x8-work-for-outlook)

## Additional Downloads

- [Download 8x8 Work for Outlook Click to Call Plugin](/support/docs/download-8x8-work-for-outlook-click-to-call-plugin)
- [Download 8x8 Work for Desktop](/support/docs/download-8x8-work-for-desktop)