Meeting Summarization - Beta

Applies to:

•    8x8 Meet

•    8x8 Work

Meeting Summarization - Beta

The meeting summarization capabilities ensure all meeting participants who have joined the meeting as authenticated users via the 8x8 Work apps receive a brief overview of the discussed topics and the meeting's conclusions via email. In addition, participants who joined the meeting later also receive a private chat summary of the discussion until they join the meeting.  Our meeting summarization capabilities includes:  

• Meeting summary email offers participants an overview of the discussed topics and the meeting's conclusions via email.

• Late arrival summaries offers a brief overview of the discussion that occurred until they joined the meeting via a private chat message.

Our meeting summaries are well-structured and ensure all participants have access to the same information, keep everyone in the loop, and prevent misunderstandings. Participants can communicate the most critical information quickly and effectively, reducing the time spent on lengthy meetings. They can review essential points without having to rewatch or reread the entire meeting.  

Let's imagine this scenario: You join a meeting 10 minutes late and need to catch up on what was discussed earlier. You will receive a private message in the meeting chat with a summary of what you missed. After the meeting ends and everyone leaves, you will receive an email with a brief summary of the topics discussed and the outcomes of the meeting. You will have all the information you need about the meeting, which is easy to find and consult.  

Prerequisites: Before starting the meeting, ensure the summarization features are activated in the 8x8 Admin Console.  

Meeting summarization configuration - Beta

 To take advantage of the summarization features, the meeting moderator must start the recording and activate the recording transcription option.  To generate and send a meeting summary email to participants as a moderator:  

1. While in a meeting, click or tap More actions   > Start recording   to start recording the meeting.

2. At the prompt, enable the Record transcription option.

   Note:

   While the Start recording setting is enabled, the Record transcription option enabled by default. Each time a meeting recording starts, the transcription will automatically be recorded.  

   

Meeting summary email - Beta

The meeting summary email feature enables all participants who have joined the meeting as authenticated users via the 8x8 Work apps (Desktop, Web, Mobile) to receive an email with the meeting summary.  

Note:

Before starting the meeting, ensure the summarization features are activated in the 8x8 Admin Console.

Meeting summaries are generated based on the recording of the meeting transcription. If the moderator has enabled the transcription recording, an email is sent after each meeting.  

Including all meeting participants in the recipient list of the summary email simplifies communication with them.  

Notes:

   - Meeting transcription recording must be enabled for the meeting summary to be generated and the meeting summary email to be sent

   - The meeting must conclude, and all participants must leave before the summary email is sent.

   - Only authenticated participants joining via 8x8 Work apps will receive the summary email.

Limitation: Opting out of receiving the summary email is impossible.  

Late arrival summaries - Beta

 The meeting summaries for late joiners feature provides participants who joined the meeting later with a private chat message summarizing the discussion that has occurred up to their arrival.  

Note:

Before starting the meeting, ensure the summarization features are activated in the 8x8 Admin Console.

After transcription starts, there is a warmup period, currently set to 5 minutes, during which no summaries are generated for new participants because there's not much to summarize.  

After the warmup period, any new participant who joins will receive a late arrival summary after a 10-second delay. Consecutive participants will delay the time the intermediate summary is sent, as the summary will be generated 10 seconds after the latest participant joins.  

Notes:

- Currently, all authenticated meeting participants will automatically receive a summary email since an opt-out option is not available.

- Before starting the meeting, ensure the summarization features are activated in the 8x8 Admin Console.

Post-meeting summary

Once a meeting is over, a post-meeting summary is available, and you can see at a glance the participants at the meeting, or any recordings, chat logs, and audio transcripts related to the meeting!  In addition, you have access to video segments as a summary of a full recording, along with screenshots from the meeting.  Let’s say you’re looking through several past meetings for a particular meeting, and want to quickly locate information about that one.  

To access a post-meeting summary:  

1. In 8x8 Work or the 8x8 Meet desktop app, go to Meetings   > Past meetings.

2. Click a past meeting to view its summary. From a post-meeting summary, you can see any resources related to the meeting, such as:    

   • The list of Participants who attended the meeting, sorted in order of speaking time, then alphabetically

   • Any Recording made of the meeting: Click a recording to watch it directly from within the app. While watching the recording, click Share   to copy the recording link to your clipboard, which you can share for the next 72 hours with participants without access to the recording.

   • Any Highlight video snippet as a summary of a full recording you want to view, you can open it on its own instead of looking through the entire recording. While watching the video snippet, click Share  to copy the recording link to your clipboard, which you can share for the next 72 hours with participants without access to the recording.      

     Note:

     Presentation snapshots are only captured while a meeting is being recorded.        

   • Any Screenshots automatically generated during a recorded screen sharing session.      

     Notes:

     - Still shots of shared on-screen content are captured every few seconds for quick viewing if the app detects changes in the displayed content.

     - Video snippets are only captured while a meeting is being recorded.

   • The Chat log of the meeting

   • Any Transcription made from meeting audio displays in the meeting summary. If the meeting moderator chooses to translate the transcription in a different language, the translation of the meeting subtitle displays in the language set by the moderator. You can download it as needed.

     

   • Any Polls created during the meeting

Additional Information:

For more information, click here.  

Interested in the Beta version? Contact your Account Manager for details.