---
title: "Set up 8x8 Spaces"
slug: "set-up-8x8-spaces"
updated: 2026-10-28T07:35:13Z
published: 2026-10-28T07:35:13Z
canonical: "help.8x8.com/set-up-8x8-spaces"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.8x8.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Set up 8x8 Spaces

As an administrator, you can set up a conference room with an in-room conferencing system, and then further enhance the conference room with 8x8 Spaces to empower users with a robust in-meeting experience as well as offer an instant solution for collaboration!

Once you have a room that supports an in-room system, you can pair a conference room computer with a supported tablet that has the 8x8 Spaces app installed. Once you pair the room computer and the tablet, the tablet is used as an in-room controller by people in the conference room to join meetings via 8x8 Spaces.

To fully set up 8x8 Spaces, you must:

- [Step 1A](/documentation/docs/set-up-8x8-spaces#step-1a-create-8x8-spaces): Create 8x8 Spaces to associate with physical conference rooms.
- [Step 1B](/documentation/docs/set-up-8x8-spaces#step-1b-add-a-new-calendar-to-8x8-spaces): Add a new calendar to 8x8 Spaces.
- [Step 2](/documentation/docs/set-up-8x8-spaces#step-2-set-up-hardware-for-8x8-spaces): Set up hardware for 8x8 Spaces.
- [Step 3](/documentation/docs/set-up-8x8-spaces#step-3-install-the-8x8-spaces-app-on-the-inroom-controller): Install the 8x8 Spaces app on the in-room controller.
- [Step 4](/documentation/docs/set-up-8x8-spaces#step-4-pair-an-inroom-controller-with-a-conference-room-computer): Pair an in-room controller with a conference room computer.

## Step 1A: Create 8x8 Spaces

1. As a 8x8 Work administrator, log in to 8x8 Work 8x8 Admin Console.
2. From the main menu in 8x8 Admin Console, go to **Meetings > Spaces** to open your list of meeting rooms.

> [!NOTE]
> Note:
> 
> The **Spaces** option is only accessible once your organization is fully enabled for 8x8 Meet; if your organization is fully or partially using the classic Virtual Office Meetings experience instead, you cannot access your list of meeting spaces.
3. In the list of meeting spaces, click **Add new space**. ![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/meetings-spaces-1.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A51%3A50Z&se=2026-11-03T22%3A51%3A50Z&sr=c&sp=r&sig=0PwNyGp0hjZD%2Bubr2TVyQXZHFI9mGhCGTbZw5dznzH0%3D)
4. In the space creation screen:
  - Connect the new space to the calendar used by your organization. [The first time you create a space, you must add the desired calendar](/documentation/docs/set-up-8x8-spaces#step-1b-add-a-new-calendar-to-8x8-spaces).
  - Select the calendar resource that corresponds to the space; the calendar resource shows up to users when they schedule a meeting with the conference room. For details on how to set up 8x8 Meeting Rooms, refer to [Setting Up 8x8 Meeting Rooms](https://support-portal.8x8.com/viewArticle.html) or to the documentation of the relevant calendar app.
  - Enter the name of the space; the space name shows up as a label on the in-room television and controller.
  - Enter the location of the space; the space location shows up as a label on the in-room television and controller.

![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/meetings-spaces-2.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A51%3A50Z&se=2026-11-03T22%3A51%3A50Z&sr=c&sp=r&sig=0PwNyGp0hjZD%2Bubr2TVyQXZHFI9mGhCGTbZw5dznzH0%3D)
5. Save your changes to set up the space and display it in the list of meeting spaces. ![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/meetings-spaces-3.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A51%3A50Z&se=2026-11-03T22%3A51%3A50Z&sr=c&sp=r&sig=0PwNyGp0hjZD%2Bubr2TVyQXZHFI9mGhCGTbZw5dznzH0%3D)

> [!NOTE]
> Note:
> 
> In order for 8x8 to be able to access calendar resources and/or spaces, your email account must have resources enabled by your vendor. Some vendors require premium subscription to provide calendar resources. Please contact your vendor for assistance.

## Step 1B: Add a New Calendar to 8x8 Spaces

1. While creating a new meeting room, click **Add new calendar** next to **Connect calendar** to bring up a calendar selection prompt.
2. At the prompt, select the type of calendar your organization uses from the supported calendar types, such as Office 365 or Google Calendar. ![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/new-calendar-select.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A51%3A50Z&se=2026-11-03T22%3A51%3A50Z&sr=c&sp=r&sig=0PwNyGp0hjZD%2Bubr2TVyQXZHFI9mGhCGTbZw5dznzH0%3D)
3. Once you select the desired calendar, confirm and log in to the calendar account that hosts the calendar resources that correspond to your organization’s physical conference rooms, and confirm. ![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/new-calendar-log-in.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A51%3A50Z&se=2026-11-03T22%3A51%3A50Z&sr=c&sp=r&sig=0PwNyGp0hjZD%2Bubr2TVyQXZHFI9mGhCGTbZw5dznzH0%3D)

The calendar account you log in to is now available to associate with **8x8 Spaces** that you create.

## Step 2: Set up Hardware for 8x8 Spaces

In your conference room, be sure to set up the following audio and video hardware to function with 8x8 Spaces:

- **TV/display monitor**: Show remote and local meeting content.
- **Room computer**: Load the Chrome-based 8x8 Spaces application, and connect all hardware.
- **Camera**: Show in-room meeting attendees to meeting participants outside of the room.
- **Speaker**: Play remote attendee audio (a separate speaker device is optional, as a speaker may be built into the display monitor).
- **Microphone**: Receive audio from room participants (a separate microphone device is optional, as a microphone may be built into the display monitor).
- **Tablet device (AKA in-room controller)**: Start meetings, dial in to meetings, provide wireless in-room content sharing, and control the in-room display.
- **Screen share adapter**: Allows in-room attendees to share their computer screen via a physical cable.

| Component | Required or optional | Minimum requirement |
| --- | --- | --- |
| ![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/icon-room-monitor_18x18.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A51%3A50Z&se=2026-11-03T22%3A51%3A50Z&sr=c&sp=r&sig=0PwNyGp0hjZD%2Bubr2TVyQXZHFI9mGhCGTbZw5dznzH0%3D) TV or display monitor | Required | - 1080p resolution - HDMI USB-C connectivity |
| ![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/icon-room-computer_18x18.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A51%3A50Z&se=2026-11-03T22%3A51%3A50Z&sr=c&sp=r&sig=0PwNyGp0hjZD%2Bubr2TVyQXZHFI9mGhCGTbZw5dznzH0%3D) Room computer | Required | Mac mini Quad-core with 8GB memory |
| ![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/icon-room-camera_18x18.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A51%3A50Z&se=2026-11-03T22%3A51%3A50Z&sr=c&sp=r&sig=0PwNyGp0hjZD%2Bubr2TVyQXZHFI9mGhCGTbZw5dznzH0%3D) Camera | Required (may be bundled) | - 720p resolution - USB 3 or USB-C connectivity |
| ![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/icon-room-speaker_18x18.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A51%3A50Z&se=2026-11-03T22%3A51%3A50Z&sr=c&sp=r&sig=0PwNyGp0hjZD%2Bubr2TVyQXZHFI9mGhCGTbZw5dznzH0%3D) Speaker(s) | Required (may be bundled) | 3.5mm audio, or USB 3 or USB-C connectivity |
| ![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/icon-room-microphone_18x18.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A51%3A50Z&se=2026-11-03T22%3A51%3A50Z&sr=c&sp=r&sig=0PwNyGp0hjZD%2Bubr2TVyQXZHFI9mGhCGTbZw5dznzH0%3D) Microphone(s) | Required (may be bundled) | USB 3 or USB-C connectivity |
| ![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/icon-room-tablet_18x18.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A51%3A50Z&se=2026-11-03T22%3A51%3A50Z&sr=c&sp=r&sig=0PwNyGp0hjZD%2Bubr2TVyQXZHFI9mGhCGTbZw5dznzH0%3D) Tablet device | Required | - iPad running iOS 12 or higher - Android tablet running Android 9 or higher |
| ![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/icon-room-adapter_18x18.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A51%3A50Z&se=2026-11-03T22%3A51%3A50Z&sr=c&sp=r&sig=0PwNyGp0hjZD%2Bubr2TVyQXZHFI9mGhCGTbZw5dznzH0%3D) Screen share adapter | Recommended | - HDMI input - USB 3 or USB-C output |

## Step 3: Install the 8x8 Spaces app on the in-Room Controller

1. Once a conference room has been set up for 8x8 Spaces, the conference room computer must be paired with a tablet that has the 8x8 Spaces app installed. This tablet is to be connected to a power source and left in the conference room as an in-room controller. On a tablet (AKA in-room controller) that [meets hardware requirements for 8x8 Spaces](/documentation/docs/set-up-8x8-spaces#step-2-set-up-hardware-for-8x8-spaces), open the App Store.
2. [Go to the 8x8 Spaces download page](https://support-portal.8x8.com/viewArticle.html), and install the appropriate apps for the conference room computer ("Desktop") and in-room controller ("Mobile"). Once the app is installed on the in-room controller, you are ready to pair the in-room controller with a conference room computer.

## Step 4: Pair an in-Room Controller with a Conference Room Computer

1. In a conference room that has been set up for 8x8 Spaces, bring an in-room controller with the 8x8 Spaces app to pair with the conference room computer.
2. On the room computer, open the **8x8 Meeting Spaces** app you downloaded [in Step 3](/documentation/docs/set-up-8x8-spaces#step-3-install-the-8x8-spaces-app-on-the-inroom-controller). Previously, you had to rely on a web-based setup method, but this is no longer recommended.
  1. At the prompt in the app on the room computer, enter the pairing code assigned to the conference room; find the pairing code in 8x8 Work 8x8 Admin Console under **Home > Meetings > Spaces** ![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/rooms-tv-code.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A51%3A50Z&se=2026-11-03T22%3A51%3A50Z&sr=c&sp=r&sig=0PwNyGp0hjZD%2Bubr2TVyQXZHFI9mGhCGTbZw5dznzH0%3D)![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/meetings-spaces-pair.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A51%3A50Z&se=2026-11-03T22%3A51%3A50Z&sr=c&sp=r&sig=0PwNyGp0hjZD%2Bubr2TVyQXZHFI9mGhCGTbZw5dznzH0%3D)
  2. Confirm the pairing code you entered to see a device setup screen where you can confirm the hardware in the conference room. You can preview audio and video quality for the selected devices before you confirm. ![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/rooms-device-select.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A51%3A50Z&se=2026-11-03T22%3A51%3A50Z&sr=c&sp=r&sig=0PwNyGp0hjZD%2Bubr2TVyQXZHFI9mGhCGTbZw5dznzH0%3D)
  3. Click **Next** to bring up a pairing code for the in-room controller.
3. On the in-room controller, open the **Meeting Spaces** app.
  1. In the app, go past the starting screen to open a pairing code prompt.
  2. At the prompt in the app, enter the pairing code shown on the television connected to the room computer, and confirm.

> [!NOTE]
> Note:
> 
> The code should be 8 digits long. If your code is 6 digits instead, press the **Enter** key twice to skip the last two digits.

![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/rooms-controller-code.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A51%3A50Z&se=2026-11-03T22%3A51%3A50Z&sr=c&sp=r&sig=0PwNyGp0hjZD%2Bubr2TVyQXZHFI9mGhCGTbZw5dznzH0%3D)![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/rooms-controller-code-on-tv.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A51%3A50Z&se=2026-11-03T22%3A51%3A50Z&sr=c&sp=r&sig=0PwNyGp0hjZD%2Bubr2TVyQXZHFI9mGhCGTbZw5dznzH0%3D)
4. On the room computer, confirm the pairing to finish assigning the in-room controller for **8x8 Spaces**.
5. To prevent navigating away from the 8x8 Spaces app, [add a PIN code to the meeting room](/documentation/docs/set-up-8x8-spaces#step-1a-create-8x8-spaces) the in-room controller is paired with, or lock the home and power buttons of the in-room controller. If you want to prevent the in-room controller from going to sleep while the app is open, open the device settings and:
  - On an iOS device, go to **Accessibility > Guided Access**, and enable **Mirror Display Auto-Lock**.
  - On an Android device, go to the device-appropriate setting to prevent the tablet from locking automatically.