---
title: "Set up transcription policies"
slug: "set-up-transcription-policies"
updated: 2026-07-23T10:07:36Z
published: 2026-07-23T10:07:36Z
canonical: "help.8x8.com/set-up-transcription-policies"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.8x8.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Set up transcription policies

8x8 Admin Console administrators can choose which calls are transcribed and the languages used for transcription. They can also assign transcription settings at the queue or user level either individually or in bulk.

For example, if your Contact Center handles queues in multiple languages, such as English and Spanish, you can assign transcriptions specific to each language. This ensures precise transcription and enhances speech analytics for interactions not conducted in English.

> [!NOTE]
> Note:
> 
> Multilingual transcription is available to the 8x8 Contact Center and 8x8 Work users.

**Languages offered for transcription**

Administrators can assign transcription policies in any of the following supported languages:

- Dutch (NL)
- English (AU)
- English (CA)
- English (GB)
- English (US)
- French (CA)
- French (FR),
- Spanish (US)
- German (DE)
- Italian (IT)
- Portuguese (BR)
- Portuguese (PT)
- Spanish (US)

> [!NOTE]
> Note:
> 
> While 8x8 transcription service provider delivers high-quality speech-to-text results, occasional inaccuracies, known as hallucinations, may occur. These may be caused by unclear audio, background noise, or overlapping speech.

## Assign transcription policies to 8x8 Contact Center queues or users

You can assign transcription policies to queues or users, either individually or in bulk. Once assigned, users will have access to transcriptions of their calls translated into the designated language. These changes will automatically take effect from the next recorded interaction.

**Assign a transcription policy to an individual 8x8 Contact Center queue or user**

> [!NOTE]
> Note:
> 
> The changes will take effect in the next recorded interaction.

1. [Navigate](/documentation/docs/transcription-and-speech-analytics-configuration) to the **Transcription Policy** page.
2. Open the **Policies** tab.
3. Optional: Enable the **Profanity filter** to detect and mask offensive language. Special characters will replace any inappropriate words.

> [!NOTE]
> Note:
> 
> The profanity filter is currently available only for English dialects.
4. Click **Edit** ![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/image-PRZJCE36.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A52%3A36Z&se=2026-11-03T22%3A52%3A36Z&sr=c&sp=r&sig=YntS9mO%2BRBZeiq4eajwzqOPuRlq3haUxM2qgA8292b8%3D) next to a policy to update it.

![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/image-2HF18ZZY.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A52%3A36Z&se=2026-11-03T22%3A52%3A36Z&sr=c&sp=r&sig=YntS9mO%2BRBZeiq4eajwzqOPuRlq3haUxM2qgA8292b8%3D)
5. Under **Assign by**, select either **Queue** or **User**.

> [!NOTE]
> Note:
> 
> Switching between **Queue** and **User** will reset previous assignments.
6. Optional: Switch on **Show Assigned Only** to filter the list.
7. In the appropriate row, select a language from the **Transcription language** dropdown.
8. Click **Save**.

![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/image-1VDNDWZP.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A52%3A36Z&se=2026-11-03T22%3A52%3A36Z&sr=c&sp=r&sig=YntS9mO%2BRBZeiq4eajwzqOPuRlq3haUxM2qgA8292b8%3D)

**Assign a transcription policy to multiple 8x8 Contact Center queues or users**

> [!NOTE]
> Note:
> 
> The changes will take effect in the next recorded interaction.

1. [Navigate](/documentation/docs/transcription-and-speech-analytics-configuration) to the **Transcription Policy** page.
2. Open the **Policies** tab.
3. Optional: Enable the **Profanity filter** to detect and mask offensive language. Special characters will replace any inappropriate words.

> [!NOTE]
> Note:
> 
> The profanity filter is currently available only for English dialects.
4. Click **Edit** ![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/image-YK193W0K.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A52%3A36Z&se=2026-11-03T22%3A52%3A36Z&sr=c&sp=r&sig=YntS9mO%2BRBZeiq4eajwzqOPuRlq3haUxM2qgA8292b8%3D) next to a policy to update it.

![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/image-YV0O2D9C.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A52%3A36Z&se=2026-11-03T22%3A52%3A36Z&sr=c&sp=r&sig=YntS9mO%2BRBZeiq4eajwzqOPuRlq3haUxM2qgA8292b8%3D)
5. Under **Assign by**, select either **Queue** or **User**.

> [!NOTE]
> Note:
> 
> Switching between **Queue** and **User** will reset previous assignments.
6. Optional: Switch on **Show Assigned Only** to filter the list.
7. Select two or more queues or users from the list.
8. Click **Set language.**

![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/image-IMGA5RDY.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A52%3A36Z&se=2026-11-03T22%3A52%3A36Z&sr=c&sp=r&sig=YntS9mO%2BRBZeiq4eajwzqOPuRlq3haUxM2qgA8292b8%3D)
9. In the **Set language** dialogue, choose a transcription language.
10. Click **Save**.

## Assign transcription policies to 8x8 Work queues or users

You can assign transcription policies to users, either individually or in bulk. Once assigned, users will have access to transcriptions of their calls translated into the designated language. These changes will automatically take effect from the next recorded interaction.

**Assign a transcription policy to an 8x8 Work user**

> [!NOTE]
> Note:
> 
> The changes will take effect in the next recorded interaction.

1. [Navigate](/documentation/docs/transcription-and-speech-analytics-configuration) to the **Transcription Policy** page.
2. Open the **Policies** tab.
3. Optional: Enable the **Profanity filter** to detect and mask offensive language. Special characters will replace any inappropriate words.

> [!NOTE]
> Note:
> 
> The profanity filter is currently available only for English dialects.
4. Click **Edit** ![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/image-RFOY8V62.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A52%3A36Z&se=2026-11-03T22%3A52%3A36Z&sr=c&sp=r&sig=YntS9mO%2BRBZeiq4eajwzqOPuRlq3haUxM2qgA8292b8%3D) next to a policy to update it.
5. Under **Assign by**, select either **Queue** or **User**.

> [!NOTE]
> Note:
> 
> Switching between **Queue** and **User** will reset previous assignments.
6. Optional: Switch on **Show Assigned Only** to filter the list.
7. In the appropriate row, select a language from the **Transcription language** dropdown.
8. Click **Save**.

![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/image-YH5U2HXM.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A52%3A36Z&se=2026-11-03T22%3A52%3A36Z&sr=c&sp=r&sig=YntS9mO%2BRBZeiq4eajwzqOPuRlq3haUxM2qgA8292b8%3D)

**Assign a transcription policy to multiple 8x8 Work users**

> [!NOTE]
> Note:
> 
> The changes will take effect in the next recorded interaction.

1. [Navigate](/documentation/docs/transcription-and-speech-analytics-configuration) to the **Transcription Policy** page.
2. Open the **Policies** tab.
3. Optional: Enable the **Profanity filter** to detect and mask offensive language. Special characters will replace any inappropriate words.

> [!NOTE]
> Note:
> 
> The profanity filter is currently available only for English dialects.
4. Click **Edit** ![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/image-8AJW8GCB.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A52%3A36Z&se=2026-11-03T22%3A52%3A36Z&sr=c&sp=r&sig=YntS9mO%2BRBZeiq4eajwzqOPuRlq3haUxM2qgA8292b8%3D) next to a policy to update it.
5. Under **Assign by**, select either **Queue** or **User**.

> [!NOTE]
> Note:
> 
> Switching between **Queue** and **User** will reset previous assignments.
6. Optional: Switch on **Show Assigned Only** to filter the list.
7. Select two or more queues or users from the list.
8. Click **Set Language**.
9. In the **Set language** dialogue, choose a transcription language..
10. Click **Save**.

![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/image-R0RAZR43.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A52%3A36Z&se=2026-11-03T22%3A52%3A36Z&sr=c&sp=r&sig=YntS9mO%2BRBZeiq4eajwzqOPuRlq3haUxM2qgA8292b8%3D)

## Unassign transcription policies from 8x8 Contact Center queues or users

You can remove transcription assignments from queues or users individually or in bulk. Once removed, users will no longer have access to that specific transcription language for their interactions. These changes will take effect from the next recorded interaction.

**Unassign a transcription policy from a queue or user of an 8x8 Contact Center**

> [!NOTE]
> Note:
> 
> The changes will take effect in the next recorded interaction.

1. [Navigate](/documentation/docs/transcription-and-speech-analytics-configuration) to the **Transcription Policy** page.
2. Open the **Policies** tab.
3. Click **Edit** ![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/image-4UVDN0CX.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A52%3A36Z&se=2026-11-03T22%3A52%3A36Z&sr=c&sp=r&sig=YntS9mO%2BRBZeiq4eajwzqOPuRlq3haUxM2qgA8292b8%3D) next to a policy to update it.
4. Under **Assign by**, select either **Queue** or **User**.

> [!NOTE]
> Note:
> 
> Switching between **Queue** and **User** will reset previous assignments.
5. Optional: Switch on **Show Assigned Only** to filter the list.
6. Select the user or queue you want to update.
7. Click **Unassign**, then confirm the prompt.

The user will no longer be able to use that specific transcription language for their interactions.

![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/image-I7S6VUJ5.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A52%3A36Z&se=2026-11-03T22%3A52%3A36Z&sr=c&sp=r&sig=YntS9mO%2BRBZeiq4eajwzqOPuRlq3haUxM2qgA8292b8%3D)

**Unassign a transcription policy from multiple 8x8 Contact Center queues or users**

> [!NOTE]
> Note:
> 
> The changes will take effect in the next recorded interaction.

1. [Navigate](/documentation/docs/transcription-and-speech-analytics-configuration) to the **Transcription Policy** page.
2. Open the **Policies** tab.
3. Click **Edit** ![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/image-W5FDKYU6.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A52%3A36Z&se=2026-11-03T22%3A52%3A36Z&sr=c&sp=r&sig=YntS9mO%2BRBZeiq4eajwzqOPuRlq3haUxM2qgA8292b8%3D) next to a policy to update it.
4. Under **Assign by**, select either **Queue** or **User**.

> [!NOTE]
> Note:
> 
> Switching between **Queue** and **User** will reset previous assignments.
5. Optional: Switch on **Show Assigned Only** to filter the list.
6. Select the users or queues you want to update.
7. Click **Unassign**, then confirm the prompt.

Users will no longer be able to use that specific transcription language for their interactions.

![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/image-LH1085QU.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A52%3A36Z&se=2026-11-03T22%3A52%3A36Z&sr=c&sp=r&sig=YntS9mO%2BRBZeiq4eajwzqOPuRlq3haUxM2qgA8292b8%3D)

## Unassign transcription policies from 8x8 Work users

You can remove transcription assignments from queues for individual users or in bulk. Once removed, users will no longer have access to that specific transcription language for their interactions. These changes will take effect from the next recorded interaction.

**Unassign a transcription policy from an 8x8 Work user**

> [!NOTE]
> Note:
> 
> The changes will take effect in the next recorded interaction.

1. [Navigate](/documentation/docs/transcription-and-speech-analytics-configuration) to the **Transcription Policy** page.
2. Open the **Policies** tab.
3. Click **Edit** ![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/image-NGDHSQDT.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A52%3A36Z&se=2026-11-03T22%3A52%3A36Z&sr=c&sp=r&sig=YntS9mO%2BRBZeiq4eajwzqOPuRlq3haUxM2qgA8292b8%3D) next to a policy to update it.
4. Under **Assign by**, select either **Queue** or **User**.

> [!NOTE]
> Note:
> 
> Switching between **Queue** and **User** will reset previous assignments.
5. Optional: Switch on **Show Assigned Only** to filter the list.
6. Select the user you want to update.
7. Click **Unassign**, then confirm the prompt.

The user will no longer be able to use that specific transcription language for their interactions.

![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/image-NW2TPH7X.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A52%3A36Z&se=2026-11-03T22%3A52%3A36Z&sr=c&sp=r&sig=YntS9mO%2BRBZeiq4eajwzqOPuRlq3haUxM2qgA8292b8%3D)

**Unassign a transcription policy from multiple 8x8 Work users**

> [!NOTE]
> Note:
> 
> The changes will take effect in the next recorded interaction.

1. [Navigate](/documentation/docs/transcription-and-speech-analytics-configuration) to the **Transcription Policy** page.
2. Open the **Policies** tab.
3. Click **Edit** ![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/image-HYO09CN5.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A52%3A36Z&se=2026-11-03T22%3A52%3A36Z&sr=c&sp=r&sig=YntS9mO%2BRBZeiq4eajwzqOPuRlq3haUxM2qgA8292b8%3D) next to a policy to update it.
4. Under **Assign by**, select either **Queue** or **User**.

> [!NOTE]
> Note:
> 
> Switching between **Queue** and **User** will reset previous assignments.
5. Optional: Switch on **Show Assigned Only** to filter the list.
6. Select the users you want to update.
7. Click **Unassign**, then confirm the prompt.

Users will no longer be able to use that specific transcription language for their interactions.

![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/image-SA47JMQR.png?sv=2026-02-06&spr=https&st=2026-11-03T21%3A52%3A36Z&se=2026-11-03T22%3A52%3A36Z&sr=c&sp=r&sig=YntS9mO%2BRBZeiq4eajwzqOPuRlq3haUxM2qgA8292b8%3D)