---
title: "Step 3: Configure the outbound setup for campaigns"
slug: "step-3-configure-the-outbound-setup-for-campaigns"
updated: 2026-07-23T10:07:00Z
published: 2026-07-23T10:07:00Z
canonical: "help.8x8.com/step-3-configure-the-outbound-setup-for-campaigns"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.8x8.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Step 3: Configure the outbound setup for campaigns

For campaigns to function successfully, they need to connect to the **8x8 Contact CenterLocal CRM**, extract data from the Customer object, and generate a target calling list.

> [!NOTE]
> Note:
> 
> The progressive and predictive dialing campaigns support call lists from the **Local CRM** out of the box. For external CRMs, the call lists must be imported into the **Local CRM**. Learn about the [prerequisites](/documentation/docs/content-understand-crm-import) and [how to import the customer list in CSV format](/documentation/docs/content-import-customer-data-into-local-crm) and [how to add customers using the CRM API](https://support.8x8.com/@api/deki/files/2718/Virtual_Contact_Center_CRM_API_User_Guide.pdf).

Outbound setup enables you to define global properties for all campaigns by:

1. Specifying the target CRM properties
2. Defining CRM fields relevant to campaigns
3. Uploading pre-recorded messages to be accessed by campaigns
4. Mapping transaction codes to disposition actions

Learn more about the [8x8 Outbound Setup](/documentation/docs/step-3-configure-the-outbound-setup).

The following steps are essential to ensure the custom phone fields are included in campaigns and dialed in a specified order.

**Tag the custom field as a phone field in the Outbound Setup**

After adding a custom phone field in the **Local CRM** (See [step 2](/documentation/docs/step-2-add-custom-phone-fields-optional)), you must add it and identify it as a phone field in the Outbound Setup. This marks the phone number for dialing during a campaign. If the Customer object has five phone fields three of which are custom fields, and you want to dial all these numbers during a campaign, the custom fields must be identified as phone fields.

Go to **Outbound Setup > CRM Objects**. In this tab, you can define the fields to be used in campaigns.

> [!NOTE]
> Note:
> 
> Customer object is chosen by default for the **Local CRM**.

**To mark a custom field as a phone number field:**

1. Click ![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/icon-plus_18x18.png?sv=2026-02-06&spr=https&st=2026-11-03T23%3A40%3A00Z&se=2026-11-04T00%3A40%3A00Z&sr=c&sp=r&sig=f5HktxG8hEdcDzy5h9puN6j0l111ksMPkIHmHArF5TE%3D) at the end of any row to add a Customer field.
2. Select the custom field you added in the **Local CRM** previously.
3. Add a label and click the checkbox to mark it as a phone field. This is required to confirm the field as a phone field. Enable this field for use in campaigns.
4. Optionally, enable **Transaction field** to select the fields to be shown to agents in the Control Panel > Transaction information.
5. Click **Test** to validate the fields added and click **Apply** to confirm the changes.

![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/dialer-marking-a-phone-field.gif?sv=2026-02-06&spr=https&st=2026-11-03T23%3A40%3A00Z&se=2026-11-04T00%3A40%3A00Z&sr=c&sp=r&sig=f5HktxG8hEdcDzy5h9puN6j0l111ksMPkIHmHArF5TE%3D)

**Customize the dialing order of phone fields (Optional)**

Let’s say you have multiple phone numbers associated with each customer record and you want the dialer to try calling all the listed numbers during a campaign to increase the chances of contact. With sequential dialing, the dialer can now dial upto 22 phone fields. You will also need to determine the order in which they should be dialed. You want to reach a customer on their business number first, if unsuccessful, dial their home phone; if unsuccessful, dial their mobile number and so on; you need to list the phone fields in the order of business phone, home phone, and mobile phone by simply dragging and dropping the rows as desired in the Outbound Setup > CRM fields.

**To customize the dialing order of the phone fields:**

1. From the Configuration Menu, go to **Outbound Setup > CRM Fields**.
2. Select the predefined or custom phone field and drag it to the desired row, then drop. Drag and drop all the fields necessary in the desired order.
3. Click **Apply**.

![](https://cdn.us.document360.io/e3a59e39-abd3-4423-964c-0a4008dc5673/Images/Documentation/dialer-reorder-phone-fields.gif?sv=2026-02-06&spr=https&st=2026-11-03T23%3A40%3A00Z&se=2026-11-04T00%3A40%3A00Z&sr=c&sp=r&sig=f5HktxG8hEdcDzy5h9puN6j0l111ksMPkIHmHArF5TE%3D)

**Adding audio messages to campaigns**

During a campaign call, an agent can access and play pre-recorded messages defined for that campaign to ensure a uniform delivery of the campaign message to all customers. In the Outbound Setup, you can upload a set of pre-recorded messages which can be accessed by campaigns. When you create a campaign, you can assign messages specific to the campaign.

Abandoned calls in predictive campaigns need to play a message, typically stating the company the call is from and a standard call back number. This abandoned message must be played within two seconds of a live answer for compliance.

> [!NOTE]
> Note:
> 
> Supports audio files in WAV format only.

**To upload a pre-recorded message in Outbound Setup:**

1. Go to **Outbound Setup > Audio Files**.
2. Select **Outbound Setup Files** in the Directories section.
3. Click **Menu**. The menu provides options to add, delete, or rename a folder. You can add files to folders only.
4. Select **Add Folder.**
5. At the prompt, enter a folder name, and select **Create**. The folder appears under the Outbound Setup Files.

> [!NOTE]
> Note:
> 
> Do not include special characters in the folder names.
6. Select the folder, click **Menu**, and select **Add File**.
7. Enter a name and description of the audio file.
8. Click **Choose File** and select an audio file of the message to upload.
9. Click **Play Audio** to play and check the content of the message.
10. Click **Save**. The audio file appears in the Audio File Items pane.

**To upload an abandoned message:**

1. Select the **Abandoned message files** folder, click **Menu**, and select **Add File**.
2. Click **Choose File** and select an audio file of the message to upload. Note: You can upload audio files in WAV format only.
3. Click **Play Audio** to play and check the content of the message.
4. Click **Save**. The audio file appears in the Audio File Items pane.