Schedule meetings via Office 365

Note:

The ability to schedule 8x8 meetings via Office 365 is available only to 8x8 Work users.

Once you have integration with Office 365 installed as an 8x8 Work user, you can add a meeting to any Outlook calendar event you schedule or edit from Office 365.

Note:

Calendar events with the following traits do not show up in your list of upcoming meetings in the app:

• Events without a valid meeting link for which the user doesn't have Edit permissions

• Events that are duplicates (events that have the same summary, meeting link, and start time, but a different ending time; only the event with the later ending time is shown)

• Events that are longer than 24 hours

• Events that ended over an hour ago

• Events that are over three days in the future

To schedule a meeting in Office 365:

1. From Office 365, open Outlook.

2. In your Outlook Calendar, create a new calendar event or edit an existing event.

   Note:

   Ensure that you are scheduling the event in your primary OutlookCalendar rather than in a personal secondary calendar.

   

3. From within the calendar event, click the 8x8 Work for Office 365 option in your calendar event header to open your 8x8 integration panel.

4. In the calendar event, click the option to log in to open an 8x8 login prompt.
   

5. At the prompt, log in with your usual 8x8 application credentials, and confirm.

6. In the calendar event, click the option to add a meeting to attach meeting info to the calendar event.
   

   Note:

   Depending on your selection under Settings > Meetings > Schedule meetings in 8x8 Work for Desktop, the meeting URL that you attach to a calendar event is either the URL of your personal meeting space, or a URL with a partially-randomized meeting space name.

7. Your calendar event now includes the information participants need to join the attached meeting. Finish scheduling your meeting, invite participants, and save.
   

   Note:

   Up to 500 participants can join a meeting directly with 8x8 Meet, and an unlimited number can follow the meeting via YouTube streaming.